Catering Package for 500 Pax – Affordable & Complete for Weddings (2026)
- Nabiha Az
- Oct 25
- 4 min read
Table of Contents
Introduction
Looking for an affordable and complete 500 pax catering package for your 2026 wedding?
The "intimate wedding" trend is rising in Malaysia — many couples now choose to invite only around 300–500 guests for a more personal and meaningful celebration. Planning food for 500 guests isn’t a small task — from budget to menu and logistics, everything must be on point. This guide helps you understand what’s included in a 500 pax catering package, cost estimates, sample menus, and tips to save without compromising quality.
What’s Included in a 500 Pax Catering Package?
Full-service wedding catering typically includes:
Main dishes (rice, proteins, vegetables, desserts, drinks)
Buffet table setup & serving equipment
Disposable or porcelain cutlery & plates
Servers (crew for food refills and service)
Hot/cold beverages
Canopy & dining tables (if full package taken)
Table decor, skirting & VIP setup
📦 Most caterers allow you to customise the package based on your budget.
FAQs – What’s Included?
Q: Do I have to pay extra for guest tables?
A: No, not if you book the full package. Always confirm with the vendor.
Q: Is food for vendors and family included?
A: Yes, usually 10–20 extra pax are provided for crew and close family.
Estimated Price of 500 Pax Wedding Catering in Malaysia (2026)
How much does wedding catering cost nowadays?
Budget (RM10–RM15/pax): RM5,000 – RM7,500
Mid-range (RM18–RM25/pax): RM9,000 – RM12,500
Premium (RM30–RM40/pax): RM15,000 – RM20,000
📊 Local caterers report 500 pax packages remain the most popular choice for weddings in 2025–2026.
FAQs – Pricing
Q: Is GST included?
A: Depends on the vendor. Check the invoice and payment terms.
Q: Can I pay in instalments?
A: Yes, most vendors allow 30% deposit and balance after the event.
Sample Full Catering Menu
Popular wedding menu in Malaysia:
Nasi Minyak / Nasi Briyani / White Rice
Ayam Masak Merah / Beef Rendang / Lamb Kurma
Dalca Vegetable / Pickled Salad
Rose Syrup / Hot Black Tea
Fresh fruits / Jelly / Cake
Optional kids menu: Nuggets + Fries
🍽️ Menu can be customised to suit your event’s theme and preferences.
FAQs – Menu
Q: Are vegetarian or allergy-friendly menus available?
A: Yes, if requested in advance.
Q: Can I mix traditional & western dishes?
A: Absolutely! Many vendors offer fusion packages.
Tips to Save Costs & Avoid Food Waste
Smart food planning tips:
Confirm guest headcount at least 2 weeks in advance
Only order 10–15% extra as a buffer
Don’t repeat similar dishes (e.g., too many chicken dishes)
Serve appropriate portion sizes
Donate leftovers to staff or NGOs
🧠 Smart catering = controlled budget + satisfied guests + less waste.
Case Study: Wedding in Shah Alam – 500 Pax Package
Real-life example:
Venue: Community Hall, Section 15
Guests: 480–500 pax
Vendor: Katering Seri Mawar
Cost: RM9,800 (RM19.60/pax)
Includes: 3 main dishes, servers, VIP equipment & mini canopy
✅ Couple gave positive review — food was sufficient, service was fast & clean.
Did You Know?
68% of Malaysian couples choose 500 pax packages as a “safe number.”
Food is the #1 most memorable part of any wedding for guests.
Quality caterers often offer free food tasting for big packages.
📢 Don’t wait till the last minute — top caterers get fully booked quickly!
Conclusion
The 500 pax catering package remains the most ideal and budget-friendly option for Malaysian weddings. Understand what’s included, compare prices, and select a menu that suits guests of all ages. With an experienced caterer, your wedding will be smooth, fulfilling, and memorable!
FAQs About 500 Pax Wedding Catering
Q: When should I book my catering package?
A: At least 2–3 months before the event.
Q: How long is the meal service during the wedding?
A: Usually 3–4 hours, depending on guest flow.
Q: Do caterers provide pelamin or tents too?
A: Some vendors offer complete wedding packages.
Q: Should I request food tasting first?
A: Highly recommended — usually free for big packages.
Q: Can I take home leftover food?
A: Yes, vendors usually provide takeaway containers.
Book Your Wedding Catering Package Now 🍽️
Want a smooth wedding and happy guests? Let us handle the food!
✅ Full 500 pax package or custom to your budget – flexible menu, professional service, guest-friendly setup.
🎁 Early bird discount 10% for 2026 bookings – limited to first 20 customers!
📲 Click here to WhatsApp us or book your catering slot now.
👉 You plan the big day – we’ll serve the perfect feast.
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